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How To Prevent Ransomware in 2021

The internet can be a wonderful place filled with entertainment and knowledge. Unfortunately, there are plenty of malicious sites and hackers out there that can cause havoc for you or your business. Ransomware has become an increasingly popular way to infect computer networks. In 2019 alone, new variants of ransomware cyber-attacks increased by 46%.

Ransomware is a computer virus that denies users access to their systems. You regain control of your computers by paying a ransom to the hackers. 

What can you do to keep your computer networks safe? In this article, we’ll cover how to prevent ransomware. 

What Is Ransomware?

To get more in-depth, ransomware is a malware program. It infects a system and encrypts the data on the network. While this can happen to your personal computer, it has been increasingly used against large companies and computer networks. The ransomware will request payment to decrypt the files. If not paid, the files are normally deleted.

How Ransomware Spreads and Works

Most malware, viruses, and ransomware spread through email spam or targeted attacks. Clicking on an unsuspecting link in an email or on a website installs the ransomware on your computer.

Once the exploit is installed, the program will search for valuable files and encrypt them. Many ransomware programs will attempt to spread to other computers and servers on your network. This can be devastating to large computer networks and could cripple a corporation or government network. 

The ransomware will then contact the user and request payment or the files will be deleted. A computer or network that is not backed up is risking losing all the encrypted data.

A Short History of Ransomware

Ransomware can be traced back to an attack in 1989 that targeted the health industry. Since then, the attacks have become more dangerous. Here is a list of some of the more famous ransomware attacks victims have suffered.

  • Locky spread in 2016 by using spam emails with infected attachments.
  • In 2017, WannaCry affected 230,000 computers and caused $4 billion in damages.
  • Shade/Troldesh was so effective many victims received discounts due to continual use.
  • Cryptolocker affected 500,000 computers in 2007.

Ransomware Attacks in 2021

Recent news has been filled with devastating ransomware attacks. 

The Colonial Pipeline hack had a significant impact on the infrastructure of The United States. Gas supplies were severely limited for months along the East Coast. This ransom of $4.4 million was paid in bitcoin to the hackers responsible. Luckily the US government has recovered $2.3 million of the ransom so far.

Brenntag had 150GB of data stolen by the same hacker group responsible for the Colonial Pipeline hack. The company paid $4.4 million to recover the stolen data.

The computer manufacturer Acer was hacked and had data ransomed for $50 million in May of 2021.

In January, Serco, a government outsourcer that manages COVD-19 testing was hacked. The ransomware held 1.5TB of data hostage.

Countless ransomware attacks happen every month. While it becomes easier and easier to program effective ransomware, there are steps you can take to avoid ransomware and protect against it. 

Should You Pay the Ransom?

In most cases, we advise against paying the ransom. Always be prepared with backups of all your data to avoid paying any ransom from an attack. Many business insurance policies can also help to cover cyberattacks and can help you manage costs. We also encourage notifying the FBI of any attempted cyberattack on your business. 

How to Avoid Ransomware

Avoiding ransomware is the best defense against these programs and viruses. Backing up your data is also essential. From personal external hard drives for your PC to backup data networks for your corporation, backing up your data can make you much safer. 

There are several steps you can take to be safe and secure no matter where you are accessing your computer or network. This is especially important for remote workers who may be accessing important data through different WiFi connections. 

  • Always use reputable antivirus software and use a firewall. 
  • Inbound emails should always be filtered and scanned for viruses.
  • Never provide personal information when answering unsolicited emails, calls, or text messages.
  • Always ensure your programs and operating systems are up-to-date and have the latest patches.
  • Use a virtual private network (VPN) when using public WiFi.
  • Never click on a link from unsolicited social media messages or accounts. 
  • Use a managed IT service that can provide ransomware protection.
  • Use two-factor authentication for your networks, devices, and computers.

While many of these prevention methods can be handled by individual employees, many require an expert IT team behind the scenes.

Get Additional Ransomware Protection From a Managed IT Service

Hiring a managed IT service can give your business the experience and knowledge to protect against ransomware attacks. Running any business today requires an IT department, but unfortunately, not every business is large enough to warrant a dedicated IT team.

A managed IT service lets you outsource your IT needs to a third-party provider. A talented managed IT team will help protect you from ransomware attacks. Whether you need data backups or a VPN setup, hiring a managed IT service such as Data Magic can make any sized business safer from ransomware attacks. 

  • Provide continuous backups for all data and files on your networks.
  • Upgrading and patching software and operating systems to reduce exploits.
  • Set up safe and secure laptops for remote work employees.
  • Establish VPN and Firewall systems to protect against hacks and malware.
  • Security key and password management services.
  • Installing malware scanners.
  • Cybersecurity education and lessons.

Help Prevent Ransomware

Ransomware is a serious problem that can have devastating effects on you or your business. This year, we saw hackers successfully take hostage of the US pipeline software – creating the colonial pipeline shutdown using a ransomware attack. Don’t let hackers destroy years of your personal or business data.

Even though there are more and more cyberattacks in 2021, there are many ways to prevent ransomware and protect your business. Follow best practices, backup your data, and find an expert IT team. that can help secure your computers and network. 

If you are having trouble running your IT department or don’t understand how to protect your networks, there is help. A managed IT service like Data Magic is an ideal solution for all sizes of companies and corporations. 

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5 Helpful Microsoft Teams Apps to use in 2021

You may already be using Microsoft Teams for collaboration via video, chat, collaborative Office documents, and so forth. But through Microsoft Teams apps, you can also integrate all sorts of other apps directly into the Teams app. Some of these are first-party Microsoft apps, while others are third-party apps, including major popular applications you may already be using.

Check out 5 apps that can be incredibly helpful when integrated with Microsoft Teams. We’ll explain what each does and how you could potentially improve your workflow by using these Microsoft Teams apps.

1. Polly

Polly is a simple yet powerful survey creation tool. Microsoft has its own MS Teams app called Forms, but the functionality there is hard to use well. Polly is simply a better solution for surveys of all sorts.

These can range from quick, ad-hoc small-group polls to company-wide surveys. Find out what your on-site team wants to grab for lunch or gather anonymous feedback about a major company initiative.

Best of all, because Polly integrates as a Microsoft Teams app, you can run your Polly polls from within Teams, gathering Team-specific data for any Team you administrate in the app.

2. Karma

Karma allows employees to nominate peers or even groups with positive feedback and is something you can use as a part of your employee performance tracking. Sharing accolades and commendations is more challenging when your team is partially or wholly virtual, but Karma helps bring greater authenticity to virtual recognition and awards.

3. Vacation Tracker

Vacation Tracker has been one of the best Microsoft Teams apps for our own internal team because it adds a much-needed function that’s missing from Outlook and Teams default calendars.

It can be a real challenge to track how many vacation days your employees have left, not to mention when they plan to use them. But if you end up with most or all key stakeholders out at the same time, you could be in operational trouble.

Vacation Tracker allows employees to send vacation requests directly to a team lead, who can see in the Teams app who else might be already out that day. The team lead can approve or deny the request right there in Vacation Tracker.

Vacation Tracker can also track sick time, PTO, and any other kind of benefit time/day that your company has.

For smaller businesses who may not have similar functionality built into their timekeeping or payroll systems, Vacation Tracker is one of the most convenient Microsoft Teams add-ons out there.

4. Trello

Trello is a well-known and widely used project management tool that can deliver plenty of functionality on its own. The company has also released a Microsoft Teams app so you can integrate your list-based project management directly into Teams.

Not using Trello? That’s not necessarily a problem. Many modern project management tools already integrate with Microsoft Teams (or will soon). Try searching the Microsoft Teams apps add-on list to see if there’s an MS Teams app from your preferred partner.

5. Health Hero

Wellness programs are gaining traction at many companies today. Health hero allows your employees to add fitness tracking data from their fitness wearables and track their progress toward their fitness goals. Employees can even engage with one another in employee-driven fitness competitions and the like.

Health Hero can be a great Microsoft Teams app for building camaraderie, not to mention increasing overall health within your team.

Bonus Pick: Employee Ideas

Employee Ideas is a first-party Microsoft Teams app that allows your team to generate ideas that can create value for your organization. Team members can vote on and discuss ideas (including photo and file attachments and custom notes), and you can view and manage idea campaigns.

Any lingering questions? Reach out below!

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Blog Cyber Security Blog Uncategorized

Reliable Windows 10 Performance Tracking: Keep Track of your Computer’s Performance

You don’t have to be a power user to check your computer’s performance in Windows 10. Microsoft has provided some straightforward tools that can give you insights into how your computer is doing as well as the likely source of any slowdowns you’re noticing. They also have numerous tips to improve your Windows 10 performance if it is lacking.

If you’ve been a Windows user for long, you probably know about Task Manager, which can be a useful tool to analyze which programs are using what resources. However, in recent iterations, Microsoft has made Task Manager less useful for actually understanding where your resources are going. You probably still use it for killing unresponsive apps, but that might be it.

Xbox Game Bar Gives Excellent Windows 10 Performance Metrics

If you’re looking for how to check computer performance Windows 10 gives you some new tools to do so. In this short explainer, we’re covering Xbox Game Bar’s computer performance widget. This tool was created for gamers and streamers to give them an easy way to capture gaming footage, but its business applications are impressive as well.

In another recent post, we covered how to create simple screen recordings using Xbox Game Bar, so be sure to check out that post if you haven’t yet. Today, we’re focusing exclusively on the Performance tab.

How to Launch Xbox Game Bar

There are two ways to launch Xbox Game Bar. You can search for it in the task bar (“game bar” will work), or you can use a keyboard shortcut: Windows Key + G. Either method will bring up an overlay on your screen.

You can ignore the capture, audio and Xbox Social widgets for now: All you need currently is the Performance widget.

Understanding the Performance Widget

The Performance widget shows you exactly how your computer is diverting energy and shows where performance may be lagging or falling behind. You’ll see metrics for your computer’s CPU, GPU, RAM and FPS.

FPS is frames per second, which probably doesn’t matter to you if you’re only doing basic business tasks. But the other three categories matter a great deal in terms of Windows 10 performance.

Windows 10 Performance: CPU

The CPU, or central processing unit, is both the heart and brains of your computer. It’s the primary chipset that does all the basic computations necessary to run applications. The faster and more powerful your CPU, the more you can do and the faster you can do it.

If you’re seeing a very high percentage under CPU Performance, that means your CPU is nearing its maximum processing capacity. Closing apps that you aren’t using can cut down on background CPU usage.

Also, sometimes an app will malfunction in a way that takes up an inordinate amount of CPU performance. You may need to kill and restart an app in that situation.

If you’re running the bare minimum of applications to do your work and are still maxing out your CPU performance, then you likely need to upgrade your computer.

Windows 10 Performance: GPU

The CPU handles all the basic computing tasks, but there’s one important exception: graphics-intensive tasks. Your computer has a GPU, or graphics processing unit, that’s custom-designed to handle graphics processes. Some computers have a dedicated GPU, while others use a (cheaper and less powerful) integrated GPU.

If you’re running graphics-intensive software, expect GPU performance to run high. Again, if you’re unable to complete necessary tasks well and you see your GPU performance pushed to the max, you may need an upgrade.

Windows 10 Performance: RAM

RAM, or random access memory, is like your computer’s short-term memory. Everything that your PC needs to access regularly and quickly will get loaded into RAM rather than read off your hard drive.

Modern applications and operating systems can be quite RAM-intensive, but when your computer runs low on available RAM, performance takes a serious hit.

If you’re short on available RAM, kill or restart any applications that are using a large portion. Google Chrome is a great browser, but it eats RAM like candy — especially if it’s been running for a while. Simply restarting the browser can cut down its RAM usage significantly.

With all three, restarting your computer can give you a fresh start. After a restart, open only needed applications and then run the Performance widget. This will give you a sort of baseline of how heavily taxed your computer’s resources are under normal operating conditions.

Got Questions? Data Magic Can Help!

Data Magic has been helping businesses like yours increase productivity and performance through better managed IT services and solutions. Can we help you do the same? Reach out below!

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Blog Cyber Security Blog

How to screen record Windows 10 Content

Have you ever encountered a situation where you needed to create impressive screen recordings? Perhaps you’re looking for a way to create video tutorials for business training. Maybe you just want a better way to record Zoom meetings or other videoconference events, or are simply wondering how to screen record Windows 10 content as efficiently as possible.

In the past, you’d have to invest in complicated software to do this well — not to mention, learn how to use the software. But Microsoft has actually provided a powerful and simple way to do this built right into Windows 10.

The steps to begin simple screen recording on Windows 10 are pretty straightforward. Here’s how to screen record Windows 10 content:

  1. Open the Xbox Game Bar application.
  2. Use the Capture widget to start a screen recording
  3. Click the Record button again to stop and save the recording

Let’s look at each of these steps in greater detail.

1. How to Screen Record Windows 10 Content: Open the Game Bar

To get started with simple screen recording in Windows 10, you’ll need to launch the Game Bar. This is an Xbox-branded suite of tools designed primarily with gamers in mind, but it provides plenty of productivity for business users as well.

To launch Game Bar, simply click in the search area of the task bar (next to the main button to open the Start menu) and type in “game bar.” The top result should be Xbox Game Bar, which is what you need to open.

There’s also a handy keyboard shortcut to launch Xbox Game Bar. Hold down the Windows key and press G to quickly launch Xbox Game Bar.

This application is designed to run over the top of whatever else you’re doing (usually, gaming). The app should run well and consume only minimal system resources no matter what’s going on in the background.

2. Use the Capture Widget to Get Started

Once you’ve launched Xbox Game Bar, you should see several widgets overlaying your screen. In the top left is the Capture widget. Simply click the Record button to begin a screen recording session. You’ll see other controls here, too, like a microphone/mute toggle and a webcam toggle.

Lower down, you’ll see an Audio widget, which you can use to manage volume levels if you have multiple audio components to your presentation. On the right side of the screen you’ll see performance info and Xbox social content, neither of which you’ll likely need to worry about.

Your screen recording begins as soon as you click the button, so make sure your desktop is displaying what you want and that you’re ready to begin before you click that button. Understanding how to screen record Windows 10 content is easier than ever with the efficiency of the capture widget.

3. Click the Record Button Again to Stop and Save

When you’ve finished your screen recording, simply click the Record button on the Capture widget a second time to stop the recording. Your video will automatically save, located under “show all captures.” From there, you can upload your screen capture or begin editing it in your favorite video editing application.

Whether you’re looking to create dynamic training videos or simply need a quick and easy way to record videoconference calls, the Xbox Game Bar is a powerful Windows 10 app that’s easy to learn and simple to use. We hope this blog has helped you to understand how to screen record Windows 10 content.

Make sure to follow Data Magic for more valuable tech tips like this one. And if we can assist your business with business IT support, don’t hesitate to reach out below!

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